EMS - Export Management System

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Export Management Solution

SCMBOS Export Management System (EMS) is a complete platform designed to simplify and streamline international trade operations. From automated order processing and documentation to customs compliance and real-time shipment tracking, EMS ensures efficiency, accuracy, and visibility across the entire export workflow.

The system integrates with ERP, warehouse, and transport modules, enabling seamless collaboration among suppliers, freight forwarders, and clients. With automated invoice generation, advanced analytics, and risk management tools, EMS reduces delays, enhances regulatory compliance, and supports data-driven decision-making. Its intuitive dashboards and scalable modules empower businesses of all sizes to optimize export processes, cut costs, and compete effectively in global markets.

Background

SCMBOS EMS manages export orders, documentation, customs compliance, shipment tracking, and reporting. By automating these processes, the platform reduces delays, improves operational accuracy, and ensures smooth international trade management.

The Challenges

  • Complex customs documentation and regulatory requirements
  • Delays and inefficiencies in international shipments
  • Limited visibility across global logistics operations

These challenges can lead to shipment delays, increased costs, and compliance risks.

The Solution

  • Automated export documentation and invoice generation
  • Real-time shipment tracking with alerts and notifications
  • Built-in customs and compliance checks
  • Seamless integration with warehouse, transport, and ERP systems

SCMBOS EMS empowers businesses to manage exports efficiently, reduce delays, maintain regulatory compliance, and enhance global operational visibility.

Export Management System Modules

Comprehensive modules to manage every aspect of export operations efficiently

Scheduler

  • Ocean Schedule: Plan and track sea freight operations with real-time vessel updates for timely shipments.
  • Cargo Schedule: Monitor cargo movements and synchronize with shipping timelines to prevent delays.
  • Air Freight Scheduler: Automate air freight planning, flight allocations, and quotation requests.
  • Loading Scheduler: Track cargo readiness and assign loading bays or vehicles efficiently.

Cargo Manager

  • Exports: Manage outbound cargo with digital documentation, scheduling, and compliance checks.
  • Imports: Track inbound shipments, receiving schedules, and customs-ready documents.
  • Yard List: Monitor container and cargo movements in the yard to avoid congestion.
  • Set Vessel: Assign cargo to vessels with real-time updates to ensure on-time departures.
  • GRN: Digitize receiving processes and generate Goods Received Notes automatically.
  • TOC: Correct transport orders quickly without workflow disruption.
  • Put Away: Optimize storage location assignments for received cargo.
  • Pending Tracking: Track pending shipments with automated reminders until completion.
  • RFQ-AF: Manage air freight quotations efficiently to ensure competitive pricing.
  • Change LP: Update registered vehicle details for accurate tracking and compliance.

Booking

  • Pending to Request: Review all pending booking requests and take immediate action.
  • Requested: Monitor requested bookings for proper resource allocation.
  • Confirmations: Automatically confirm bookings and notify partners or clients.
  • Receiving Booking: Track inbound bookings and prepare receiving slots in advance.

Transport Manager

  • Vehicle Registration: Register and manage fleet vehicles with digital logs and maintenance tracking.
  • Receiving Gate Pass: Generate secure gate passes for inbound and outbound vehicles.
  • Change Transporter: Reassign transport tasks easily between logistics partners or in-house fleets.

System

  • Company Manager: Manage company profiles, branches, and business units centrally.
  • User & User Group Manager: Define roles and permissions for secure system access.
  • Route Manager: Plan, adjust, and optimize transport routes with maps and analytics.
  • Event Manager: Schedule and track logistics-related events in real time.
  • Communication Rules: Configure alerts, notifications, and communication workflows.
  • MFM: Maintain master data of customers, suppliers, and products efficiently.
  • Check List: Ensure operational compliance and quality with digital checklists.

Document Manager

  • Export Documents: Generate and manage all export documentation for seamless customs clearance.
  • Import Documents: Maintain inbound shipment records for compliance and reference.
  • Document Rules: Automate documentation workflows based on shipment type or route.
  • Local Delivery Documents: Manage domestic transport paperwork efficiently.
  • Document Sets: Bundle related shipment documents for traceability.
  • Bulk Upload: Upload multiple documents simultaneously for efficiency.
  • Document Attach: Attach supporting files or certificates directly within the system.

Reports

  • PGI On Board Reports: Track post-goods-issue and confirm successful shipments.
  • Lead Time Report: Analyze process timelines to identify delays and improve efficiency.
  • Shipment Status Report: Monitor real-time shipment progress and delivery milestones.
  • Request to Receive Release Order: Track release order requests for inbound shipments.
  • Shipment Report (AVIEXP): Generate detailed air and export operation reports for compliance.
  • Fumigation Report: Maintain digital fumigation and safety records for cargo.
  • Yard In & Out: Track containers and cargo entering or leaving the yard.
  • INTTRA Tracking Report: Integrate global shipment tracking for end-to-end visibility.

Other Modules

  • Supplier Management: Manage supplier profiles, performance, and communication in one place.
  • Receiving: Track all receiving activities from gate entry to warehouse allocation.
  • Alerts/Notifications: Stay informed with automated notifications about shipments, vehicles, and documents.